©2019 The Australian and New Zealand Society of Ophthalmic Plastic Surgeons. All Rights Reserved

CORPORATE AFFAIRS COMMISSION ASSOCIATIONS INCORPORATION ACT, 1984
AUSTRALASIAN SOCIETY OF OPHTHALMIC PLASTIC SURGEONS INCORPORATED

Interpretation

 

PART I

 

PRELIMINARY

 

1.In these rules, except in so far as the context or subject-matter otherwise indicates or requires -

"ophthalmic plastic surgery" refers to all aspects of plastic surgery in relation to the eyelid, lacrimal, orbital and socket surgery and relevant conjunctival and corneal surgery;

"ordinary member" means a member of the committee who is not an office-bearer of the Society, as referred to in rule 13(2);

"secretary" means -(a) the person holding office under these rules as secretary of the Society; or (b) where no such person holds that office - the public officer of the Society;

"special general meeting" means a general meeting of the Society Other than annual general meeting;

"the Act" means the Association Incorporation Act, 1984;"the Regulations" means the Associations Incorporation Regulations, 1985.

In these rules -(a) a reference to a function includes a reference to a power, authority and duty; and

(b) a reference to the exercise of a function includes, where the function is a duty, a reference to the performance of the duty.

The provisions of the Interpretation Act, 1897, apply to and in respect of these rules in the same manner as those provisions would so apply if these  

rules were an instrument made under the Act.

PART II

MEMBERSHIP

ANZSOPS - Australian and New Zealand Society of Ophthalmic Plastic Surgeons

Membership qualifications

 

2.A person is qualified to be a member of the Society if, but only if -

(a) the person is a Fellow of the Royal Australian College of Ophthalmologists and who has in the opinion of the committee, an active interest and approved training and experience in ophthalmic plastic surgery;

(b) the person has been approved for membership of the Society by the committee of the Society.

(c) persons may be elected by the committee as honorary members or life members.

Nomination for membership

3.(1) A nomination of a person for membership of the Society -

(a) shall be made by a member of the Society in writing in the form set out in Appendix 1 to these rules; and

(b) shall be lodged with the secretary of the Society.

(2) As soon as practicable after receiving a nomination for membership, the secretary shall refer the nomination to the committee which shall determine whether to approve or to reject the nomination.

(3) Where the committee determines to approve a nomination for membership, the secretary shall, as soon as is practical after that determination, notify the nominee of that approval and request the nominee to pay within the period of 28 days after receipt by the nominee

of the notification the sum payable under these rules by a member as entrance fee and annual subscription.

(4) The secretary shall, on payment by the nominee of the amounts referred to in clause (3) within the period referred to in that clause, enter the nominee's name in the register of members and, upon the name being so entered, the nominee becomes a member of the Society

Cessation of membership

 

4.A person ceases to be a member of the Society if the person -

(a) dies;(b) resigns that membership; or (c) is expelled from the Society.

Membership entitlements not transferrable

 

5.A right, privilege or obligation which a person has by reason of being a member of the Society -

(a) is not capable of being transferred or transmitted to another person; and (b) terminates upon cessation of the person's membership.

ANZSOPS - Australian and New Zealand Society of Ophthalmic Plastic Surgeons

Resignation of membership

 

6. (1) A member of the Society is not entitled to resign that membership except in accordance with this rule.

(2) A member of the Society who has paid all amounts payable by the member to the Society in respect of the members' membership may resign from membership of the Society by first giving notice (being not less than 1 months or not less than such other period as the committee may determine) in writing to the secretary of the member's intention to resign and, upon the expiration of the period of notice, the member ceases to be a member.

(3) Where a member of the Society ceases to be a member pursuant to

clause (2), and in every other case where a member ceases to hold membership, the secretary shall make an appropriate entry in the register of members recording the date on which the member ceased to be a member.

Register of members

 

7. Fees, subscriptions, etc

 

8. (1) The public officer of the Society shall establish and maintain a register of members of the Society specifying the name and address of each person who is a member of the Society together with the date on which the person became a member.

(2) The register of members shall be kept at the principal place of administration of the Society and shall be open for inspection, free of charge, by any member of the Society at any reasonable hour.

(1) A member of the Society shall, upon admission to membership, pay to the Society a fee of $1.00 or, where some other amount is determined by the committee, that other amount.

(2) In addition to any amount payable by the member under clause (1), a member of the Society shall pay to the Society an annual membership fee of $2.00 or, where some other amount is determined by the committee, of that other amount -

(a) except as provided in paragraph (b), before 1st July in each calendar year; or

(b) where the member becomes a member on or after 1st July in any calendar year - upon becoming a member and before 1st July in each succeeding calendar year.

Member's liabilities

 

9.

Disciplining of members

10.ANZSOPS - Australian and New Zealand Society of Ophthalmic Plastic Surgeons

The liability of a member of the Society to contribute towards the payment of the debts and liabilities of the Society or the costs, charges and expenses of the winding up of the Society is limited to the amount, if any, unpaid by the member in respect of membership of the Society as required by rule 8.

(1) Where the committee is of the opinion that a member of the Society -  

(a) has persistently refused or neglected to comply with a provision or provisions of these rules; or

(b) has persistently and willfully acted in a manner prejudicial to the interests of the Society, the committee may, by resolution -(c) expel the member from the Society; or(d) suspend the member from membership of the Society for a specific period.

(2) A resolution of the committee under clause (1) is of no effect unless the committee, at a meeting held not earlier than 14 days and not later than 28 days after service of the member of the notice under clause (3), confirms the resolution in accordance with this rule.

(3) Where the committee passes a resolution under clause (1), the secretary shall, as soon as practicable, cause a notice in writing to be served on the member -

(a) setting out the resolution of the committee and the grounds on which it is based;

(b) stating that the member may address the committee at a meeting to be held not earlier than 14 days and not later than 28 days after service of the notice;

(c) stating the date, place and time of that meeting; and(d) informing the member that the member may do either or both of the following:-

(i)  attend and speak at that meeting;

(ii)  submit to the committee at or prior to the date of that meeting written

representations relating to the resolution.

(4) At a meeting of the committee held as referred to in clause (3), the committee shall - (a) give to the member an opportunity to make oral representations;

(b) give due consideration to any written representations submitted to the committee by the member at or prior to the meeting; and

(c) by resolution determine whether to confirm or to revoke the resolution.

(5) Where the committee confirms a resolution under clause (4), the secretary shall, within 7 days after that confirmation, by notice in writing inform the member of the fact and of the member's right of appeal under rule 11.

(6) A resolution confirmed by the committee under clause (4) does not take effect -

(a) until the expiration of the period within which the member is entitled to appeal against the resolution where the member does not exercise the right of appeal within that period; or

(b) where within that period the member exercises the right of appeal, unless and until the Society confirms the resolution pursuant to rule 11(4).  

Right of appeal of disciplined member

11.

(1) A member may appeal to the Society in general 1 meeting against a resolution of the committee which is confirmed under rule 10(4), within 7 days after notice of the resolution is served on the member, by lodging with the secretary a notice to that effect.

(2) Upon receipt of a notice from a member under clause (1), the secretary shall notify the committee which shall convene a general meeting of the Society to be held within 21 days after the date on which the secretary received the notice.

ANZSOPS - Australian and New Zealand Society of Ophthalmic Plastic Surgeons

(3) At a general meeting of the Society convened under clause (2) -(a) no business other than the question of the appeal shall be transacted;

(b) the committee and the members shall be given the opportunity to state their respective cases orally or in writing, or both; and

(c) the members present shall vote by secret ballot on the question of whether the resolution should be confirmed or revoked.

(4) If at the general meeting the Society passes a special resolution in favour of the confirmation of the resolution, the resolution is confirmed.

Powers, etc, of committee

12.

PART III

THE COMMITTEE

The committee of the Society shall, subject to the Act, the Regulations and these rules and to any resolution passed by the Society in general meeting -

(a) shall control and manage the affairs of the Society,

(b) may exercise all such functions as may be exercised by the Society other than those functions that are required by these rules to be exercised by a general meeting of members of the Society; and

(c) has power to perform all such acts and do all such things as appear to the committee to be necessary or desirable for the proper management of the affairs of the Society.

Constitution and membership

13.

(1) Subject in the case of the first members of the committee pursuant to Section 21 of the Act, the committee shall consist of -

(a) the office-bearers of the Society; and

(b) 2 ordinary members,each of whom shall be elected at the annual general meeting of the Society pursuant to rule 14. (2) The office-bearers of the Society shall be -

(a) the president;(b) the president elect;(c) the immediate past president; and (d) the secretary/treasurer.

(3) The president shall hold office for two years. On the president vacating office he will become immediate past president for a period of one year.

(4) At the annual meeting prior to the commencement of the president's second year of office a president elect shall be elected.

(5) The secretary/treasurer shall hold office for a period of three years. ANZSOPS - Australian and New Zealand Society of Ophthalmic Plastic Surgeons

(6) The ordinary members shall hold office for three years.

(7) Office bearers shall be elected by the members at the appropriate annual meeting of the Society

(8) Casual vacancies in the position of office bearers shall be filled by the committee.

Election of members

14.

(1) Nominations of candidates for election as office-bearers of the Society or as ordinary members of the committee -

(a) shall be made in writing, signed by 2 members of the Society and accompanied by the written consent of the candidate (which may be endorsed on the form of nomination); and

(b) shall be delivered to the secretary of the Society not less than 7 days before the date fixed for the holding of the annual general meeting at which the election is to take place.

(2) If insufficient nominations are received to fill all vacancies of the committee, the candidates nominated shall be deemed to be elected and further nominations shall be received at the annual general meeting.

(3) If insufficient further nominations are received, any vacant positions remaining on the committee shall be deemed to be casual vacancies.

(4) It the number of nominations received is equal to the number of vacancies to be filled, the persons nominated shall be deemed to be elected.

(5) If the number of nominations received exceeds the number of vacancies to be filled, a ballot shall be held.

(6) The ballot for the election of office-bearers and ordinary members of the committee shall be conducted at the annual general meeting in such usual and proper manner as the committee may direct.

(7) A nomination of the candidate for election under this clause is not valid if that candidate has been nominated for election to another office at the same election.

Secretary/Treasurer

15.

(1) The secretary/treasurer of the Society shall, as soon as practicable after being appointed as secretary/treasurer, lodge notice with the Society of his or her address.

(2) It is the duty of the secretary/treasurer to keep minutes of -(a) all appointments of office-bearers and members of the committee;

(b) the names of members of the committee present at a committee meeting or a general meeting; and

(c) all proceedings at committee meetings and general meetings.

(3) Minutes of proceedings at a meeting shall be signed by the chairperson of the meeting or by the chairperson of the next succeeding meeting.

16It is the further duty of the secretary/treasurer of the Society to ensure that -

(a) all money due to the Society is collected and received and that all payments authorised by the Society are made; and

ANZSOPS - Australian and New Zealand Society of Ophthalmic Plastic Surgeons

(b) correct books and accounts are kept showing the financial affairs of the Society including full details of all receipts and expenditure connected with the activities of the Society.

Casual vacancies

17.

For the purpose of these rules, a casual vacancy in the office of a member of the committee occurs if the member –

(a) dies;(b) ceases to be a member of the Society;

(c) becomes an insolvent under administration within the meaning of the Companies (New South Wales) Code;

(d) resigns office by notice in writing giving to the secretary; (e) is removed from office under rule 18;

(f) becomes of unsound mind or a person whose person or estate is liable to be dealt with in any way under the law relating to mental health; or

(g) is absent without the consent of the committee from all meetings of the committee held during a period of 6 months.

Removal of member

18.

(1) The Society in general meeting may by resolution remove any member of the committee from the office of member before the expiration of the member's term of office and may by resolution appoint another person to hold office until the expiration of the term of office of the member is removed.

(2) Where a member of the committee to whom a proposed resolution referred to in clause (1) relates makes representation in writing to the secretary or president (not exceeding a reasonable length) and requests that the representations be notified to the members of the Society, the secretary or the president may send a copy of the i representations to each member of the Society or, if they are not so sent, the member is entitled to require that the representations be read out at the meeting at which the resolution is considered.

Meetings and quorum

19.

(1) The committee shall meet as often as necessary for the conduct of the affairs of the Society but at least annually at such place and time as the committee may determine but where practicable meetings are to be held to coincide with the Annual general meeting of the Royal Australian College of Ophthalmologists.

(2) Additional meetings of the committee may be convened by the president or by any member of the committee.

(3) Oral or written notice of a meeting of the committee shall be given by the secretary to each member of the committee at least 48 hours (or such other period as may be unanimously agreed upon by the members of the committee) before the time appointed for the holding of the meeting.

(4) Notice of a meeting giving under clause (3) shall specify the general nature of the business to be transacted at the meeting and no business other than that business shall be transacted at the

ANZSOPS - Australian and New Zealand Society of Ophthalmic Plastic Surgeons

meeting, except business which the committee members present at the meeting unanimously agree to treat as urgent business.

(5) Any 3 members of the committee constitute a quorum for the transaction of the business of a meeting of the committee.

(6) No business shall be transacted by the committee unless a quorum is present and if within half an hour of the time appointed for the meeting a quorum is not present the meeting stands adjourned to the same place and at the same hour of the same day in the following week.

(7) If at the adjourned meeting a quorum is not present within half an hour of the time appointed for the meeting, the meeting shall be dissolved.

(8) At a meeting of the committee -

(a) the president or, in the president's absence, the vice-president shall preside; or

(b) if the president and the vice-president are absent or unwilling to act such one of the remaining members of the committee as may be chosen by the members present at the meeting shall preside.

Delegation by committee to sub-committee

20.

(1) The Committee may, by instrument in writing, delegate to one or more sub-committees (consisting of such member or members of the Society as the committee thinks fit) the exercise of such of the functions of the committee as are specified in the instrument, other than -

(a) this power of delegation; and

(b) a function which is a duty imposed on the committee by the Act or by any other law.

(2) A function the exercise of which has been delegated to the sub-committee under this rule may, while the delegation remains unrevoked, be exercised from time to time by the sub-committee in accordance with the terms of the delegation.

(3) A delegation under this section may be made subject to such conditions or limitations as to the exercise of any function the subject thereof, or as to time or circumstances, as may be specified in the instrument of delegation.

(4) Notwithstanding any delegation under this rule, the committee may continue to exercise any function delegated.

(5) Any act or thing done or suffered by a sub-committee acting in the exercise of a delegation under this rule has the same force and effect as it would have if it had been done or suffered by the Committee.

(6) The committee may, by instrument in writing, revoke wholly or in part any delegation under this rule.

(7) A sub-committee any meet and adjourn as it thinks proper.

Voting and decisions

21.

(1) Questions arising at a meeting of the committee or of any sub-committee appointed by the committees shall be determined by a majority of the votes of members of the committee or sub- committee present at the meeting.

(2) Each member present at the meeting of the committee or of any sub-committee appointed by the committee (including the person presiding at the meeting) is entitled to one vote but, in the

ANZSOPS - Australian and New Zealand Society of Ophthalmic Plastic Surgeons

event of an equality of votes on any question, the person presiding may exercise a second or casting vote.

(3) Subject to rule 19(5), the committee may act notwithstanding any vacancy on the committee.

(4) Any act or thing done or suffered, or purporting to have been done or suffered, by the committee or by a sub-committee appointed by the committee, is valid and effectual notwithstanding any defect that may afterward be discovered in the appointment or qualification of any member of the committee or sub-committee.

(5) Notwithstanding the provisions contained in this constitution if all the committee members of the society have signed a document containing a proposed resolution, a resolution in those terms shall be deemed to have been passed at a meeting of the committee held on the day and time on which the document was last signed by a committee member. A resolution may be passed in this manner by all committee members signing the one document or some one or more committee members signing duplicate copy thereof provided that all committee members shall indicate the time and date on which they sign the document.

PART IV GENERAL MEETINGS

Annual general meeting - holding of

22.

(1) With the exception of the first annual general meeting of the Society, the Society shall, at least once in each calendar year and within the period of 6 months after the expiration of each financial year of the Society, convene an annual general meeting of its members.

(2) The Society shall hold its first annual general meeting -(a) within the period of 18 months after its incorporation under the Act; and

(b) within the period of 2 months after the expiration of the first financial year of the Society.

(3) Clauses (1) and (2) have effect subject to an extension or permission granted by the Commission under section 26(3) of the Act.

Annual general meetings – calling of and business at

23.

(1) The annual general meeting of the Society shall, subject to the Act and to rule 22, be convened on such date and at such place and time as the committee thinks fit.

(2) In addition to any other business which may be transacted at any annual general meeting, the business of an annual general meeting shall be -

(a) to confirm the minutes of the last preceding annual general meeting and of any special general meeting held since that meeting;

(b) to receive from the committee reports upon the activities of the Society during the last preceding financial year;

(c) to elect office-bearers of the Society and ordinary members of the committee; and

(d) to receive and consider the statement which is required to be submitted to members pursuant to section 26(6) of the Act.

(3) An annual general meeting shall be specified as, such in the notice convening it. ANZSOPS - Australian and New Zealand Society of Ophthalmic Plastic Surgeons

Special general meetings - calling of

24.(1) The committee may, whenever it thinks fit, convene a special general meeting of the Society.

(2) The committee shall, on the requisition in writing of not less than 5 per cent of the total number of members, convene a special general meeting of the Society.

(3) A requisition of members for a special general meeting -

(a) shall state the purpose or purposes of the meeting;

(b) shall be signed by the members making the requisitions;

(c) shall be lodged with the secretary; and

(d) may consist of several documents in a similar form, each signed by one or more of the members making the requisitions.

(4) If the committee fails to convene a special general meeting to be held within 1 month after the date on which a requisition of members for the meeting is lodged with the secretary, any one or more of the members who made the requisitions may convene a special general meeting to be held not later than 3 months after that date.

(5) A special general meeting convened by a member or members as referred to in clause (4) shall be convened as nearly as is practicable in the same manner as general meetings are convened by the committee and any member who thereby incurs expenses is entitled to be reimbursed by the Society for any expense so incurred.

Notice

25.

Procedure

26.

(1) Except where the nature of the business proposed to be dealt with at a general meeting requires a special resolution of the Society, the secretary shall, at least 14 days before the date fixed for the holding of the general meeting, cause to be sent by pre-paid post to each member at the member's address appearing in the register of members, a notice specifying the place, date and time of the meeting and the nature of the business proposed to be transacted at the meeting.

(2) Where the nature of the business proposed to be dealt with at a general meeting requires a special resolution of the Society, the secretary shall, at least 21 days before the date fixed for the holding of the general meeting, cause notice to be sent to each member in the manner provided in clause (1) specifying, in addition to the matter required under clause (1), the intention to propose the resolution as a special resolution.

(3) No business other than that specified in the notice convening a general meeting shall be transacted at the meeting except, in the case of an annual general meeting, business which may be transacted pursuant to rule 23(2).  

(4) A member desiring to bring any business before a general meeting may give notice in writing of that business to the secretary who shall include that business in the next notice calling a general meeting given after receipt of the notice from the member.

(1) No item of business shall be transacted at a general meeting unless a quorum of members entitled under these rules to vote is present during the time the meeting is considering that item.

ANZSOPS - Australian and New Zealand Society of Ophthalmic Plastic Surgeons

(2) Five members present in person (being members entitled under these rules to vote at a general meeting) constitute a quorum for the transaction of the business of a general meeting.

(3) If within half a hour after the appointed time for the commencement of a general meeting a quorum is not present, the meeting is convened upon the requisition of members shall be dissolved and in any other case shall stand adjourned to the same day in the following week at the time and (unless another place is specified at the time of the adjournment by the person presiding at the meeting or communicated by written notice to members given before the day to which the meeting is adjourned) at the same place.

(4) If at the adjourned meeting a quorum is not present within half an hour after the time appointed for the commencement of the meeting, the members present (being not less than 3) shall constitute a quorum.

(5) It shall be open to the committee to invite any legally qualified medical practitioner or other health care professional to attend a general meeting of the Society on such terms and conditions as the committee determine.

(6) Notwithstanding the provisions contained in this constitution if all the members of the society have signed a document containing a proposed

resolution, a resolution in those terms shall be deemed to have been passed at a meeting of the members held on the day and time on which the document was last signed by a member. A resolution may be passed in this manner by all members signing the one document or some one or more members signing a duplicate copy thereof provided that all members shall indicate the time and date on which they sign the document.

Presiding member

27.

Adjournment

28.

(1) The president or, in the president's absence, the vice-president, shall preside a chairperson at each general meeting of the Society.

(2) If the present and the vice-president are absent from a general meeting or unwilling to act, the members present shall elect one of their number to preside as chairperson at the meeting.

(1) The chairperson of a general meeting at which a quorum is present may, with the consent of the majority of members present at the meeting, adjourn the meeting from time to time and place to place, but no business shall be transacted at an adjourned meeting other than the business left unfinished at the meeting at which the adjournment took place.

(2) Where a general meeting is adjourned for 14 days or more, the secretary shall give written or oral notice of the adjourned meeting to each member of the Society stating the place, date and time of the meeting and the nature of the business to be transacted at the meeting.

(3) Except as provided in clause (1) and (2), notice of an adjournment of a general meeting or of the business to be transacted at an adjourned meeting is not required to be given.

Making of decisions

29.

(1) A question arising at a general meeting of the Society shall be determined on a show of hands and, unless before or on the declaration of the show of hand a poll is demanded, a declaration by the chairperson that a resolution has, on a show of hands, been carried or carried unanimously or carried by a particular majority or lost, or an entry to that effect in the minute book of the Society,

ANZSOPS - Australian and New Zealand Society of Ophthalmic Plastic Surgeons

is evidence of the fact without proof of the number or proportion of the votes recorded in favour of or against that resolution.

(2) At a general meeting of the Society, a poll may be demanded by the chairperson or by not less than 3 members present in person or by proxy at the meeting.

(3) Where a poll is demanded at a general meeting, the poll shall be taken -

(a) immediately in the case of a poll which relates to the election of the chairperson of the meeting or to the question of an adjournment; or

(b) in any other case, in such manner and at such time before the close of the meeting as the chairperson directs,

and the resolution of the poll on the matter shall be deemed to be the resolution of the meeting on that matter.

Special resolution

30.A resolution of the Society is a special resolution if -

Voting

31.

(a) it is passed by a majority which comprises not less than three-quarters of such members of the Society as, being entitled under these rules so to

do, vote in person or by proxy at the general meeting of which not less than 21 days' written notice specifying the intention to propose the resolution as a special resolution was given in accordance with these rules; or

(b) where it is made to appear to the Commission that it is not possible or practicable for the resolution to be passed in the manner specified in paragraph (a) - the resolution is passed in a manner specified by the Commission.

(1) Upon any question arising at a general meeting of the Society a member has one vote only.

(2) All votes shall be given personally or by proxy but no member may hold more than 5 proxies.

(3) In the case of the equality of votes on a question at a general meeting, the chairperson of the meeting is entitled to exercise a second or casting vote.

(4) A member or proxy is not entitled to vote at any general meeting of the Society unless all moneys due and payable by the member or proxy to the Society has been paid, other than the amount of the annual subscription payable in respect of the then current year.

Appointment of proxies

32.

(1) Each member shall be entitled to appoint another member as proxy by notice given to the secretary no later than 24 hours before the time of the meeting in respect of which the proxy is appointed.

(2) The notice appointing the proxy shall be in the form set out in Appendix 2 of these rules.

PART V MISCELLANEOUS

ANZSOPS - Australian and New Zealand Society of Ophthalmic Plastic Surgeons

Insurance

33.(1) The Society shall effect and maintain insurance pursuant to section 44 of the Act.

(2) In addition to the insurance required under clause (1), the Society may effect and maintain other insurance.

Funds - source

34.

Funds - management

35.

Objectives of the Society

36.

(1) The funds of the Society shall be derived from entrance fees and annual subscriptions of members, donations and, subject to any resolution passed by the Society in general meeting, such other sources as the committee determines.

(2) All moneys received by the Society shall be deposited as soon as practicable and without deduction to the credit of the Society's bank account.

(3) The Society shall, as soon as practicable after receiving any money, issue an appropriate receipt.

(1) Subject to any resolution passed by the Society in general meeting, the funds of the Society shall be used in pursuance of the objects of the Society in such manner as the committee determines.

(2) All cheques, drafts, bills of exchange, promissory notes and other negotiable instruments shall be signed by any 2 members of the committee or employees of the Society, being members or employees authorised to do so by the committee.

The objectives of the Society are:-

(1) To advance the science and art of ophthalmic plastic surgery:

(2) To provide authoritative teaching programs for the Royal Australian College of Ophthalmologists in the field of ophthalmic plastic surgery.

(3) To cooperate with other organisations and associations incorporated or otherwise either in Australasia or South East Asia having aims and/or objectives similar or identical with as set forth in (1) and (2) above.

Common seal

37.(1) The common seal of the Society shall be kept in the custody of the public officer.

(2) The common seal shall not be affixed to any instrument except by the authority of the committee and the affixing of the common seal shall be attested by the signatures either of 2 members of the committee or of 1 member of the committee and of the public officer of secretary.

Custody of books, etc

ANZSOPS - Australian and New Zealand Society of Ophthalmic Plastic Surgeons

38.

Except as otherwise provided by these rules, the public officer shall keep in his or her custody or under his or her control all records, books and other documents relating to the Society.

Inspection of books, etc

39.

Service of notices

40.

Surplus property

41.

The records, books and other documents of the Society shall be open to inspection, free of charge, by a member of the Society at any reasonable hour.

(1) For the purpose of these rules, a notice may be served by or on behalf of the Society upon any member either personally, or by sending it by post to the member at the member's address shown in the register of members.  

(2) Where a document is sent to a person by properly addressing, prepaying and posting to the person a letter containing the document, the document shall, unless the contrary is proved, be deemed for the purpose of these rules to have been served on the person at the time at which the letter would have been delivered in the ordinary course of post.

(1) At the first general meeting of the Society, the Society shall pass a special resolution nominating an incorporated Society as the Society in which is to1iest its surplus property pursuant to section 53(2) of the Act in the event of the winding up or the cancellation of the incorporation of the Society.'

(2) The incorporated Society so nominated shall be one which fulfills the requirements specified in section 53(2)(a)-(c) of the Act.

PART VIADDITIONAL RULES APPLICABLE TO CHARITIES

Application of Part

42.

Payment, etc., of office bearers and members

43.

(a) repayment of out-of-pocket expenses;ANZSOPS - Australian and New Zealand Society of Ophthalmic Plastic Surgeons

This Part applies where the Society is registered under or is exempted from registration by or under the Charitable Collections Act, 1934.

A member of the committee shall not be appointed to any salaried office of the Society or any office of the associated paid by fees, and no remuneration or other benefit in money or money's worth shall be given by the Society to any member of the committee except -

(b) interest at a rate not exceeding interest at the rate for the time being which is or would be charged by the Society's bankers for money lent to the Society and

(c) reasonable and proper rent for premises let to the Society.

Vacation of office

44.

Surplus property

45.

Notification of proposed alteration of rules

46.

Compliance with Charitable Collections Act, 1934

47.

__________________________________________________________________________________

Without limiting the operation of rule 17, the office of the member of the committee shall become vacant if -

(a) the member holds an office of profit in the Society; or

(b) the member is directly or indirectly interested in any contract or proposed contract with the Society.

(1) At the first general meeting of the Society, the Society shall, notwithstanding rule 41, pass a special resolution nominating a charity registered under the Charitable Collections Act, 1934, or exempted from registration by or under that Act, in which is to vest its surplus property

pursuant to Section 53(2) of the Act in the event of the winding up or the cancellation of the incorporation of the Society.

(2) The charity so nominated shall be one which fulfills the requirements specified in section 53(2)(a)-(c) of the Act.

A proposed alteration of the rules or of the statement of objects of the Society shall be notified to the Minister administering the Charitable Collections Act, 1934, in the manner required by the regulations under the Act.

The Society shall comply with such of the provisions of the Charitable Collections Act, 1934, and the regulations thereunder as are applicable to it.

ANZSOPS - Australian and New Zealand Society of Ophthalmic Plastic Surgeons

(Rule 3(1).)

APPENDIX 1

APPLICATION FOR MEMBERSHIP OF ASSOCIATION

Australasian Society of Ophthalmic Plastic Surgery Incorporated

(incorporated under the Associations Incorporation Act, 1984)

I (full name of applicant)

......................................................................................................................

Of (address)

....................................................................................................................

hereby apply to become a member of the abovenamed incorporated Society. In the event of my admission as a member, I agree to be bound by the rules of the Society for the time being in force.

.........................................................................................................................

Signature of applicantDate......................... __________________________________________________________________________________ I (full name)...........................................................................

Being a member of the Society, nominate the applicant, who is personally known to me, for membership of the Society.

......................................................................................................................... Date.........................Signature of nominator _________________________________________________________________________________ I (full name)...........................................................................

Being a member of the Society, second the nomination of the applicant, who is personally known to me, for membership of the Society.

......................................................................................................................... Date.........................Signature of seconder __________________________________________________________________________________

ANZSOPS - Australian and New Zealand Society of Ophthalmic Plastic Surgeons

(Rule 32(2).)

APPENDIX 2

FORM OF APPOINTMENT OF PROXY

I, (full name) ......................................................................................................................... of (address).........................................................................................................................

being a member of Australasian Society of Ophthalmic Plastic Surgery Incorporated hereby appoint(full name of proxy)......................................................................................................................... of ( address)

.........................................................................................................................

being a member of that incorporated Society, as my proxy to vote for me on my behalf at the general meeting of the Society (annual general meeting or special general meeting, as the case may be) to be held on the

...............................................day of ................................................. and at any adjournment of that meeting.

* My proxy is authorised to vote in favour of/against (delete as appropriate) the resolution (insert details). *To be inserted if desired.......................................................................................................................... .........................................................................................................................

Signature of member appointing proxy DateNOTE: A proxy vote may not be given to a person who is not a member of the Society.

ANZSOPS - Australian and New Zealand Society of Ophthalmic Plastic Surgeons